Advantage Sales & Marketing LLC dba Advantage Solutions

Accounts Payable Specialist

Job Locations US
Primary Posting Location : Country
Requisition ID
Position Type
Full Time
Professional: (IT, Finance, Legal, HR, Talent Acquisition, Administrative, Customer Service)


Accounts Payable Specialist



Fully remote position


Who We Are

To put it simply, Quiverr and Quantum, Advantage Digital Retail, offers full-service marketplace with Brand Management on Amazon, Walmart, eBay, amongst other online platforms.  We’re the 3rd party selling arm of Advantage Solutions with custom business intelligence tools.  We help brands drive more revenue and profit in the Marketplace.


Your Impact at Advantage Digital Retail

As an Accounts Payable Specialist, you will support the expansion of the companys operations. Reporting to the Finance Manager, you will be responsible for processing vendor invoices, credit memos, ensuring proper coding of invoices and credit memos, as well as verification of product received and returned to our brands.



  • Receive, save, and track invoices
  • Utilize tracking systems to follow up on product delivery timelines
  • Process invoices by confirming receipt of product and ensuring each software reflect correct quantities and pricing (comparing purchase orders, prices, terms of payment and other charges, noting any discrepancies and following process to reconcile)
  • Complete updates on multiple tracking sheets, detailing with notes and merging pdf’s to support invoice submission
  • Code each amount submitted for payment to the proper category
  • Track all returned product and credit memo receipts
  • Review reports showing PO, inventory receipt, and invoice total for correct counts and balances
  • Communicate professionally and timely regarding all brand/vendor payment inquiries
  • Solve discrepancies in cash application issues (reported by brand or internally from the business)

Listed responsibilities are an essential, but not exhaustive, list of the expected initial duties associated with the position. The role will evolve over time and changes to individual responsibilities may occur due to business needs.

The Right Stuff

  • Prior experience in accounts payable
  • Ability to work, learn, and communicate effectively in a remote setting
  • eCommerce  experience is a plus
  • Strong attention to detail and great organizational skills a must
  • Resourcefulness and ability to spot discrepancies, follow-up and reconcile
  • Ability to follow process documents and refer back when completing new tasks
  • Understanding of the chart of accounts in order to accurately code invoices
  • Excellent communication skills and ability to develop relationships within and outside the finance team
  • Ability to work remotely and effectively interact with dispersed set of colleagues and consultants
  • Skills in Excel and the Office Suite a plus


  • Ability to build strong relationships with co-workers of various backgrounds and expertise
  • Ability to function at a high level in a team setting whether leading the group or acting as an individual contributor
  • Values-based leadership consistent with Advantage’s Core Values


The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.


Position Summary

The AP Specialist is responsible for accurate, complete, and timely Accounts Payable processes and functions.


Essential Job Duties and Responsibilities

AP Specialist

  • Invoice Processing
  • Analysis and Preparation of Excel invoices.
  • New Vendor Set ups, may include New Vendor Processing
  • Ability to research, proactively follow-up, and problem-solve when dealing with account management issues.
  • PNET – Invoice Matching and PO Requisitions.
  • Account Problem Resolution and Reconciliation.
  • Provides general support services to the accounting and finance department


Supervisory Responsibilities


Direct Reports

This position does not have supervisory responsibilities for direct reports


Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports


Travel and/or Driving Requirements

Travel and Driving is an essential duty and function of this job 


Minimum Qualifications


Education Level: (Required) High School Diploma or GED or equivalent experience

                         (Preferred) Associate's Degree or equivalent experience                               


Field of Study/Area of Experience:  Accounting

- 1-3 years associated work experience or combination of education and work experience.


Skills, Knowledge and Abilities

  •  Strong written communication and verbal communication skills
  • Analytical and research Skills
  • Strong prioritization skills
  • Knowledge of generally accepted accounting practices, procedures and standards policy and procedure development techniques
  • Ability to understand and follow specific instructions and procedures
  • Well-organized, detail-oriented, and able to handle a fast-paced work environment
  • Ability to work independently and prioritize duties with minimal supervision, in order to meet deadlines
  • Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers


Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job.  Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds. 


Additional Information Regarding The Company Job Duties and Job Descriptions:


Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law.  The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.


Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes.  Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.


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