Human Resources Coordinator

The Human Resources Coordinator plays a vital role in supporting and enhancing the day-to-day operations of the HR team, handling routine administrative and operational tasks that contribute to an efficient and organized work environment. This role is essential in assisting the Human Resources team with tasks such as employee onboarding, document management, and general inquiries, ensuring that Human Resources operations run smoothly and align with company policies. This position is ideal for HR teammates who thrives in a fast-paced, collaborative enviroment and enjoys contributing to a dynamic team culture. 

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management, and marketing services to manufacturers, suppliers, and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics, and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Responsibilities

• Provide administrative support for HR processes, including onboarding, offboarding, and employee records management.
• Support with maintaining, auditing, and storing digital employee files and HR documents, ensuring compliance with confidentiality requirements.
• Respond to routine HR-related inquiries from employees, providing information or redirecting as necessary.
• Assist in updating and maintaining HR databases and systems, ensuring data accuracy and compliance with company policies. Generate or obtain reports/data for analysis as directed.
• Support HR projects and initiatives as needed, coordinating with team members and external stakeholders. Assist in implementing new HR technology or tools. Support compliance-related tasks by maintaining organized records and assisting in the preparation of reports.
• Process employee status changes and update relevant systems in a timely manner to maintain data integrity.
• Assist in the organization and distribution of updated HR policies and procedures as directed by senior HR team members. Coordinate meetings, conferences, and HR events. Assist with other administrative tasks related to HR operations.
• Support employee engagement initiatives and workplace culture programs. Help organize employee recognition programs or events.
• Assist in tracking employee relations issues and maintaining documentation under the guidance of the HRBP.
• Support training and development initiatives by assisting in material distribution.

Supervisory Responsibilities

Direct Reports
This position does not have supervisory responsibilities for direct reports.

Indirect Reports
Does not have direct reports, but may delegate work to others and provide guidance, direction, and mentoring to indirect reports.

Travel

No travel required.

Minimum Qualifications

• Education Level: High school education required. Bachelor’s degree preferred.
• Experience Requirements: 0-2 years of experience in an administrative or HR support role, with a focus on organizational tasks, data entry, and employee interaction. Familiarity with HRIS systems and basic HR functions, such as recruitment support, document management, and recordkeeping, is beneficial.

Knowledge, Skills, and Abilities

• Basic knowledge of HR principles and procedures.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite and experience with HRIS systems preferred.
• Strong interpersonal and communication skills for effective interaction with employees and external contacts.
• Ability to maintain confidentiality with sensitive HR information.

Job Will Remain Open Until Filled

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management, and marketing services to manufacturers, suppliers, and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics, and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Responsibilities

• Provide administrative support for HR processes, including onboarding, offboarding, and employee records management.
• Support with maintaining, auditing, and storing digital employee files and HR documents, ensuring compliance with confidentiality requirements.
• Respond to routine HR-related inquiries from employees, providing information or redirecting as necessary.
• Assist in updating and maintaining HR databases and systems, ensuring data accuracy and compliance with company policies. Generate or obtain reports/data for analysis as directed.
• Support HR projects and initiatives as needed, coordinating with team members and external stakeholders. Assist in implementing new HR technology or tools. Support compliance-related tasks by maintaining organized records and assisting in the preparation of reports.
• Process employee status changes and update relevant systems in a timely manner to maintain data integrity.
• Assist in the organization and distribution of updated HR policies and procedures as directed by senior HR team members. Coordinate meetings, conferences, and HR events. Assist with other administrative tasks related to HR operations.
• Support employee engagement initiatives and workplace culture programs. Help organize employee recognition programs or events.
• Assist in tracking employee relations issues and maintaining documentation under the guidance of the HRBP.
• Support training and development initiatives by assisting in material distribution.

Supervisory Responsibilities

Direct Reports
This position does not have supervisory responsibilities for direct reports.

Indirect Reports
Does not have direct reports, but may delegate work to others and provide guidance, direction, and mentoring to indirect reports.

Travel

No travel required.

Minimum Qualifications

• Education Level: High school education required. Bachelor’s degree preferred.
• Experience Requirements: 0-2 years of experience in an administrative or HR support role, with a focus on organizational tasks, data entry, and employee interaction. Familiarity with HRIS systems and basic HR functions, such as recruitment support, document management, and recordkeeping, is beneficial.

Knowledge, Skills, and Abilities

• Basic knowledge of HR principles and procedures.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite and experience with HRIS systems preferred.
• Strong interpersonal and communication skills for effective interaction with employees and external contacts.
• Ability to maintain confidentiality with sensitive HR information.

Environmental & Physical Requirements

Office / Sedentary Requirements: Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically, requires the ability to sit for extended periods of time (66%+ each day), ability to hear telephone, ability to enter data on a computer and may require the ability to lift up to 10lbs.

Additional Information Regarding Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job positions, or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by law.